Legal Document Management System Software for Law Firms

Finding a reliable legal document management system for your law firm can be challenging. While you always want to be able to find relevant documents quickly, you also need to keep your confidential documents secure. This can be problematic for many in the legal world, especially as many smaller and older firms still use antiquated data systems. Fortunately, you don’t have to invest in a server for your law firm — you can get access to the best cloud document management software available by working with SharBox. With a triple server-side back-up on Amazon datacenter in Ireland.

SharBox satisfies all of your legal document storage needs, while still providing you with the peace of mind of a dedicated backup system.

A Double and a Triple Backup

It’s hard to let go of your documents, and with SharBox you don’t have to rely just on the cloud. While SharBox provides industry-leading fidelity in its document storage, you can still download copies for your own needs. This means that anything you have stored on the cloud can become a physical document again as long as you have access to a printer. All your files on our datacenter are triple backed up and protected with 256-bit encryption while SSL encrypts and protects all connections to and from the datacenter.

Document Sharing with Access Control

It’s rare that you’ll work on a case entirely alone. Whether you’re sending documents to associates, working with your paralegal or even having interns pour over old documents, you’ll need to share your data with others. SharBox allows for easy document sharing with multiple permissions, including Preview-only, with no permission to even download the file. Sharing to whole groups of users is also supported, for example to a whole team of your client! You can also set automatic expiry to any access.

Security & Audit Trail

Security is incredibly important for law firms. Not only can poor security lead you to violate the trust of your clients, but it can put you at odds with legal regulations. SharBox provides high-level security that will keep your documents secure — noone who shouldn’t can access your data. And audit log is recorded for every single action any collaborator takes in your system. Every file preview, download and change is timestamped and easily traceable! You can also create custom password policy for your team to require them to use extra complex passwords and change the passwords after your chosen intervals.

Project E-mail

When you run a firm, you’ll be deluged with e-mails. Unfortunately, this means that you will often miss important information that relates to your data storage or to specific projects. You won’t have to worry about missing e-mails when you have a dedicated e-mail address with SharBox.

Catalog Your Files

SharBox has the tools necessary to make your files easily searchable. Tag your files with relevant meta-data to enable easy searches. Once you’ve tagged your files, you can pull up relevant data with just a few keystrokes. While OCR-technology allows searching from within document content as well.

Automatic Retention

With legal work most data happens to be delicate data. You need to retain it for a period but you also might be obligated or wish to permanently delete some documents after their retention period. SharBox allows you to set automatic retention period after which documents in certain categories will be sent to recycle bin or deleted immediately.

Notifications

Set and get automatic notifications for changes in documents, folders or sections as often as you choose.

Multiple Roles

Need to have multiple accounts? SharBox makes it easy. You can set up multiple roles to satisfy your needs. Set up one role for your primary account, another for pro bono work, and even another for marketing purposes. Creating multiple roles helps you to avoid any document mix-ups.

Access From Anywhere

Lawyers aren’t always in the office, but they always need access to their files. The SharBox interface allows you to access files from your office computer, laptop, and even your mobile device. Use SharBox to ensure you’ll never be without your data again.

Supervising Work

The workflow in an average firm goes through many levels. Thankfully, SharBox makes it easy to track comments, look at changes, and approve work from your computer or mobile device. This allows your associates and paralegals a chance to do their jobs with you looking over their shoulders.

Try the best document management system for law offices.